Medical Information Bureau (MIB): What's in Your File?

Did you know that nearly all life insurance applications in North America involve the Medical Information Bureau (MIB)? If you’ve applied for coverage, the MIB likely has a file on you!

The MIB is vital to the life insurance process, helping insurers assess risk and detect fraud. While it might sound complex, understanding the MIB and its purpose will make you a more informed consumer.

We’ll explore how the MIB works, the type of information it holds, and how it impacts your life insurance application – including whether it can affect your rates.

What is the Medical Information Bureau?

The Medical Information Bureau (MIB) represents North America’s leading life insurance companies, providing underwriting risk assessment services. The MIB report for life insurance provides carriers with information about an applicant’s risk.

Ready to learn more? Let’s dive into how the MIB impacts your life insurance and what steps you can take to ensure your application goes smoothly.

Who Makes Up the Medical Information Bureau?

The Medical Information Bureau is a member-owned non-profit organization that has existed since 1902. MIB member companies include leading life insurance companies across North America.

These companies rely on the MIB to share information that helps assess risk accurately and detect potential fraud in insurance applications.

99% of individual life insurance policies issued in the U.S. come from MIB member companies. This extensive network ensures a standardized and secure way for life insurance companies to exchange information.

By collaborating with the MIB, member companies benefit from streamlined risk assessment processes and enhanced fraud prevention measures, ensuring fair underwriting practices for consumers and consistency across the industry.

Now that you know who makes up the MIB, let’s explore how this organization works and the role it plays in life insurance underwriting.

How the Medical Information Bureau (MIB) Operates

The Medical Information Bureau (MIB) operates an information exchange system for its member insurance companies to assess risks and detect fraud.

Here’s how it works:

Authorization:
When you apply for life, long-term care insurance, or disability insurance, you’ll sign an authorization form allowing the insurer to share information with the MIB.

Without this authorization, your application cannot proceed, and your life insurance application will be declined.

Coding Process:
Life insurers use proprietary codes to report underwriting concerns to the MIB. Codes typically stay in the MIB database for seven years.

These codes alert other insurers to potential risks discovered during the underwriting process.

For example:
A history of heart disease will be coded in your file so future companies will know to inquire about the condition.

Tobacco use, including cigars, cigarettes, and vaping, is also coded.

These codes help other insurers understand potential risks without sharing detailed medical records.

Risk Management:
This system protects insurers from applicants who might omit high-risk health conditions, ensuring fair and consistent underwriting practices.

Next, we’ll look at the type of information collected by the MIB and how it impacts your life insurance application.

What’s Included in Your Medical Information Bureau (MIB) Report?

Your MIB report contains coded data about your medical history and life insurance application activity. To have an MIB file, you must have applied for individual life insurance (term, universal, or whole life) within the past seven years.

Here’s what you might find in your MIB report:
High-risk medical conditions like heart attacks, prostate cancer, and diabetes.
Activities like private aviation or scuba diving.
Adverse driving records.

While the report doesn’t specify the type of life insurance you applied for, it provides insurers with critical details to assess your risk profile.

Important Notes About MIB Reports:
If it’s been over seven years since your last application or you’ve only held group or accidental death insurance, you may not have an MIB file.

MIB files do not include actual medical records but use coded information to highlight potential risks.

How specific are MIB codes? Here’s an example from a real MIB report.

“Electrocardiogram. Premature contractions. Ventricular. Current or within the first year before application.”

This code indicates that the new insurance company should request the electrocardiogram report for further evaluation.

Take Control of Your MIB Report
Want to know what’s in your MIB file? Continue reading to find out how to get your report.

How to Request Your Medical Information Bureau (MIB) Report

Requesting your MIB report is free, easy, and essential for ensuring the accuracy of your life insurance file. Here’s how to do it:

Visit the official MIB website.
Submit your request online or follow instructions to request by mail.
You’re eligible to request your MIB report every 12 months at no cost.

The Medical Information Bureau will mail a hard copy to you within a few weeks.

Your report will detail:
Any coded medical or personal information on file.
A list of insurance companies that have accessed your report
Details of any inquiries made by insurers.

Why would you request your MIB report?
There are several reasons to request your MIB report, including:

Unfavorable Underwriting Offers – If an insurance company offers a higher premium or declines your application due to the MIB report, you’ll want to get a copy to verify its accuracy.

Accuracy Check – Ensure that your report doesn’t contain errors or outdated information that could impact future applications.

Proactively requesting your MIB report helps you avoid surprises during the underwriting process.

How to Correct Errors on Your Medical Informatin Bureau (MIB) Report

Errors in your MIB report often originate from mistakes in your medical records. Here’s how to identify and correct them:

Step 1: Identify the Error
Request a copy of your MIB report and compare it with your medical records to pinpoint discrepancies.

Step 2: Verify the Source
If you find an error, check your medical records to confirm whether incorrect information was included in your medical records.

Step 3: Obtain a Correction Letter
Ask your physician to provide a written statement explaining the error. For example, if an incorrect test result was reported, the letter should clarify this.

Step 4: Submit the Correction Letter
Submit the letter to the insurance company that reported the information to MIB. They are responsible for notifying MIB of the error.

Step 5: Follow Up:
It can take some time to correct an MIB file, but make sure you check with MIB for the corrected report.

Rela Life Example:
Remember when I mentioned the example – “Electrocardiogram. Premature contractions. Ventricular. Current or within the first year before application.”

That was in my file when I applied for life insurance, and it’s part of the reason why I wrote this article.

My doctor’s office inadvertently included an EKG report from another patient in my medical records. When I applied for life insurance, the insurance company saw the EKG but missed that it was for someone else, and reported it to MIB.

I had to get a letter from my physician, explaining the error. I had to submit that information to the insurance company I applied to, and then they reported it back to the MIB to correct the file.

It took me 3 months from start to finish to get this corrected.

In my experience helping clients, the issue starts with your medical records 99% of the time. Do yourself a favor and get a copy of your medical records to review for errors.

Does an MIB File Hurt Your Life Insurance Underwriting?

Simply having an MIB file does not negatively affect your underwriting results. Most life insurance applicants have an MIB file due to previous applications. Whether you’ve applied to one company or several, your file is part of the standard process.

When Issues Arise:
Problems occur when applicants are not transparent about their history.

For example:
You apply for life insurance and receive an unfavorable underwriting offer due to a health issue or having positive lab results for nicotine, drugs, etc.

When you apply to a new company, you will be asked about prior applications and their outcome. If you withhold this information, the new company will see the MIB, and you may get declined for not being transparent.

This is especially true if your history includes drug or alcohol abuse or tobacco product usage.

Our Advice – Disclose everything because the insurance company will find out.

As more companies move towards accelerated underwriting to eliminate paramed exams, companies will become more reliant on MIB and other related services to screen applicants.

Final Thoughts

When applying for life insurance, the MIB service is a standard part of the process, similar to a paramed exam, prescription history check, or medical record review through services like Human API.

It’s not designed to influence your application positively or negatively. Instead, it serves as a safeguard for life insurance companies, helping them detect fraudulent activity.

If you’ve encountered any issues with MIB, we’re here to help.

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What is The Medical Information Bureau’s Role in Life Insurance?

What is the Medical Information Bureau?

Who Makes Up the Medical Information Bureau?

How the Medical Information Bureau (MIB) Operates

What’s Included in Your Medical Information Bureau (MIB) Report?

How to Request Your Medical Information Bureau (MIB) Report

How to Correct Errors on Your Medical Informatin Bureau (MIB) Report

Does an MIB File Hurt Your Life Insurance Underwriting?

Final Thoughts

About The Author

Michael Horbal

What is The Medical Information Bureau’s Role in Life Insurance?

What is the Medical Information Bureau?

Who Makes Up the Medical Information Bureau?

How the Medical Information Bureau (MIB) Operates

What’s Included in Your Medical Information Bureau (MIB) Report?

How to Request Your Medical Information Bureau (MIB) Report

How to Correct Errors on Your Medical Informatin Bureau (MIB) Report

Does an MIB File Hurt Your Life Insurance Underwriting?

Final Thoughts

About The Author

Michael Horbal

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